Constitution and By-Laws of the University of the Philippines Alumni Association, Inc.

As amended on May 21, 1966, April 23, 1972, April 24, 1981, June 20, 1987, June 16, 1990, June 22, 1991 and June 18, 1994, and June 14, 1997)

WHEREAS, The Alumni of the University of the Philippines, as an integral member of the UP constituency, hold special responsibility to assist the University to fulfill its mission as an academic institution;

WHEREAS, Because the University occupies a unique position of providing leadership as well as fresh directions for Philippine society, the Alumni may contribute substantially in this direction by the reciprocal process of providing as well as gaining insight in the laws and workings of the social processes;

WHEREAS, The Alumni may only effectively carry out these responsibilities by organization and rational ordering of organizational activities;

WHEREFORE, We, the Alumni of the University of the Philippines, ordain and promulgate the following constitution.

ARTICLE I
Name, Seal and Color

The Name of this Association shall be the UNIVERSITY OF THE PHILIPPINES ALUMNI ASSOCIATION, INC.

The seal of the Association shall consist of two concentric circles with the outer circle bearing the name of the Association and the year of its founding, and the inner circle depicting the seal of the University of the Philippines in the foreground with the Oblation to the left and the Carillon Tower in the background.

The color of the Association shall be maroon, green and gold.

ARTICLE II
Objectives

The Association shall have the following objectives:

1. To provide for organized alumni assistance to the University in the fulfillment of its mission as an academic institution: to this end it shall assist the University in raising funds required for its efficient operation, in addition to the funds provided by Congress therefor; to endeavor to establish various scholarships, professorial chairs, research and incentive grants, either through organizational funds or by obtaining donations and other grants from University alumni and others who are in a position to make such contributions to give or obtain for the University such services and advice in the latter's different activities, as the Board of Directors may determine to be of use and advantage to the University;
2. To assist in the efforts for more effective participation by the University in the process of development of Philippine society. For this purpose, the Association shall undertake continuing reciprocal interchange of insights with the academic community for mutual development and progress;
3. To establish an efficient placement bureau with the view of assisting University graduates and other alumni and to secure competence in the different areas of social activity outside of the University.

ARTICLE III
Membership

1. Every person who is the holder of any degree, title, or certificate, or who is a former regular student of the University having earned at least sixty (60) academic units, and not having been dismissed for misconduct or scholastic deficiency, may become a member of the Association.
2. Any member may be suspended or expelled for non-fulfillment of duties as a member, or for conduct contrary to the objectives or otherwise detrimental to the interests of the Association.
3. No member shall be expelled, suspended, or otherwise penalized without due process. Final decision on the imposition of penalties shall be made by the Board of Directors.

ARTICLE IV
Governing Body

The Governing Body of the Association shall be its Board of Directors.

The Board of Directors shall be composed of twenty-three (23) members who shall elect from among themselves a President, one First Vice-President, one Second Vice-President, one Third Vice-President, a Secretary, an Assistant Secretary, a Treasurer, an Assistant Treasurer, a Public Relations Officer, and such other officers as may be provided by the By-Laws of the Association.

All officers and directors shall hold office for a term of three years and until their successors shall have been duly elected and qualified. However, no member of the Association shall be nominated and elected as a director for more than two consecutive terms.

The Board of Directors shall establish policies and enunciate programs calculated to fulfill the objectives of the Association.

The Board shall have the power to fill vacancies in its membership due to death, resignation, permanent incapacity, expulsion, suspension, or employment in or immigration to a foreign country, or increase in the number of directors.

In case of failure of election of a member or members of the Board of Directors to represent a unit or group of units, the Board of Directors by an affirmative vote of a majority thereof, may designate any qualified member of the Association as director to represent the unit or group of units concerned from among the nominations made in writing by a representative group of not less than ten (10) members of the unit or group of units affected by the vacancy.

The Board of Directors may create such bodies and offices and authorize the establishment of chapters of the Association as it may deem proper and necessary.

The Board shall hold offices at the University of the Philippines Alumni Center, at Diliman, Quezon City, Philippines.

It shall hold meetings at least once every month or oftener as it may prescribe.

A simple majority of the members in good standing shall constitute a quorum. Provided that to take action on the minutes of a previous meeting the presence of six (6) members who were present at that meeting shall suffice.

A member who has been absent from two (2) consecutive regular meetings shall not be counted among the total number of board members to be used as basis for determining the quorum if still absent at the immediately succeeding meeting(s).

A member who is abroad during a regular or special meeting shall not be counted among the total number of board members to be used as basis for determining the presence of a quorum.

ARTICLE V
Executive Committee

The officers of the Board of Directors of the Association, and such other officers as may be provided by the By-Laws of the Association, shall constitute the Executive Committee of the U.P. Alumni Association

ARTICLE VI
Duties of the President

The President shall have the following functions and duties:

1. He shall be the Executive Officer of the Association, and as such shall have active executive management of the operations of the Association, subject, however, to approval of the Board of Directors.
2. He shall act as the official spokesperson of the Association.
3. He shall have the power to call meetings of the Board of Directors, the Executive Committee, the U.P. Alumni Council, the Committee on U.P. Alumni Awards and of the general membership of the Association and shall preside over such meetings.
4. He shall, in general, perform all duties inherent to the Office of the President and such other duties as, from time to time, may be assigned to him by the Board of Directors.

ARTICLE VII
Duties of the Vice Presidents

The First Vice-President shall perform all the duties of the President in the latter's absence. In the event of the absence of the President and the First Vice-President , the Second Vice-President shall assume the duties of the President. In the event of the absence of the Second Vice-President, the Third Vice-President shall assume the duties of the President.

In case of permanent incapacity or vacancy due to death, resignation, or expulsion, the same order of succession shall be followed.

In the case of simultaneous incapacity of the President, the First, Second, and Third Vice-Presidents, the Board of Directors shall elect from among themselves a President who shall hold office only for the unexpired portion of the term of his predecessors.

ARTICLE VIII
Duties of the Secretary

The Secretary shall keep the records of all proceedings of the meetings of the Board of Directors, the Executive Committee, the U.P. Alumni Council, the Committee on U.P. Alumni Awards, as well as the general membership of the Association. He shall discharge all other functions inherent to the position of the Secretary.

The minutes, records and other documents of the Association may be open for inspection during office hours by bonafide members in good standing upon five (5) days prior notice.

ARTICLE VIII (a)
Duties of the Assistant Secretary

The Assistant Secretary shall assist the Secretary in the performance of the above functions. In the event of the absence of the Secretary, the Assistant Secretary shall assume the duties of the Secretary.

ARTICLE IX
Duties of the Treasurer

The Treasurer shall deposit in a reputable bank within a reasonable period after receipt all monies and properties of the Association. He shall collect all dues, regular or special, and all donations to the Association and shall disburse funds in accordance with the By-Laws.

He shall submit a complete statement of accounts at the annual meeting of the Association and discharge such other functions inherent to the position of the Treasurer.

ARTICLE X
Duties of the Assistant Treasurer

The Assistant Treasurer shall assist the Treasurer in the performance of the above functions. In the event of the absence of the Treasurer, the Assistant Treasurer shall assume the duties of the Treasurer.

ARTICLE XI
Public Relations Officer

The Public Relations Officer shall have the following functions:

1. He shall assist in preparing all statements, news stories/articles for all press releases on all activities, projects of the UPAA;
2. He shall take charge of giving the press releases to all media outlets for information/publicity purposes;
3. He shall arrange for any and/or all press conferences for TV and radio coverage of any and/or all major, significant events, activities of the UPAA.
4. He shall coordinate with all media outlets on matters relating to the UPAA and its activities.

ARTICLE XII
Advisory Body

The Advisory Body of the Alumni Association shall be the University of the Philippines Alumni Council. It shall be composed of Alumni who are members of the Board of Directors, all past presidents of the Association, the distinguished alumni, the officers of the different alumni chapters, the past and present members of the Board of Regents, the U.P. President, Vice-Presidents, University Secretary, Chancellors, Vice-Chancellors, Registrars, and the Deans and Directors of the different colleges, schools and institutes, the Director of Alumni Relations, and other persons who may be designated by Resolution by the Board of Directors.

ARTICLE XIII
Membership Meetings

SECTION 1. The members of the Association shall hold a meeting at least once a year during the annual U.P. General Alumni Faculty Homecoming and Reunion.

SECTION 2. A special meeting may be called upon the written petition of at least fifty (50) members in good standing or upon a Resolution of the Board of Directors.

ARTICLE XIV
Amendments

Every proposal to amend this Constitution shall be submitted in writing during the annual regular meeting of the Association, when upon receiving the affirmative vote of a majority of the members present, it shall become part of the Constitution.

Amended Bylaws of the University of the Philippines Alumni Association, Inc.
(As of June 14, 1997)

ARTICLE I
Name, Seal and Color

The name of the Association shall be the UNIVERSITY OF THE PHILIPPINES ALUMNI ASSOCIATION, INC.

The seal of the Association shall consist of two concentric circles with the outer circle bearing the name of the Association and the year of its founding, and the inner circle depicting the seal of the University of the Philippines in the foreground with the Oblation to the left and the Carillon Tower in the background.

The color of the Association shall be maroon, green and gold.

ARTICLE II
Office

The principal office of the Association shall be located in Metro Manila. Branch offices may be established in such other places as the Board of Directors may, from time to time, fix.

ARTICLE III
Nature and Objectives of the Association

1. The Association shall be organized as a non-stock, non-profit organization. It may undertake revenue-raising activities to fund its projects, provided that no part of its net income shall inure to the benefit of a private person or entity. In case of dissolution of the Association, its properties shall not be distributed to its members but shall be donated to similar organization/s or to the Government of the Republic of the Philippines.
2. Of the total fund of the Association, at least seventy percent (70%) thereof shall be used for its projects and purposes consistent with the objectives for which the Association was formed, and that not more than thirty percent (30%) of the Association funds shall be used to defray its administrative expenses.

   The Association shall have the following objectives:

   • a. To provide for organized alumni assistance to the University in the fulfillment of its mission as an academic institution: to this end it shall assist the University in raising funds required for its efficient operation, in addition to the funds provided by Congress therefor; to endeavor to establish various scholarships, professorial chairs, research and incentive grants, either through organizational funds or by obtaining donations and other grants from University alumni and others who are in a position to make such contributions to give or obtain for the University such services and advice in the latter's different activities, as the Board of Directors may determine to be of use and advantage to the University;
   • b. To assist in the efforts for more effective participation by the University in the process of development of Philippine society. For this purpose, the Association shall undertake continuing reciprocal interchange of insights with the academic community for mutual development and progress;
   • c. To establish an efficient placement bureau with the view of assisting University graduates and other alumni and to secure competence in the different areas of social activity outside of the University.

ARTICLE IV
Membership

The following shall be the types of members of the Association:

1. Regular members: Every person who is a holder of any degree, title or certificate, or who is a former regular student of the University having earned at least sixty (60) academic units and not having been dismissed for misconduct or scholastic deficiency is a regular member.
2. Honorary members: Members of the faculty and administration of the University, parents who have sent at least three (3) children to the University, or other persons who have shown special interest in the University and the Alumni Association, may be nominated to become honorary members by any regular member in good standing of the Association and may be elected as such by a majority vote of the Board of Directors.

In all meetings of the U.P. Alumni Association, Inc., whether regular or special, fifty (50) members shall constitute a quorum to do business.

ARTICLE V
Fees

The following shall be the fees of the members of the Association:

1. Initiation fee: Every member, regular or honorary, shall pay a fee of FIFTY (P50.00) PESOS.
2. Annual fee: Every member, regular or honorary, shall pay an annual fee of ONE HUNDRED (P100.00) PESOS.
3. Life membership fee: Members who pay the amount of SIX HUNDRED (P600.00) PESOS are entitled to life membership. For foreigners, the life membership shall be equivalent to THIRTY ($30.00) US dollars.

The Board of Directors may amend the above fees.

ARTICLE VI
Rights of Members

All members, regular and honorary, who shall pay the annual fees are members in good standing. Every member in good standing shall have the following rights:

1. To attend the regular and special meetings of the general membership of the Association.
2. To propose amendments and resolutions, and to vote on those presented at the meetings above mentioned.
3. To inspect the records and books of accounts of the Association.
4. To receive, upon payment of the proper fees, publications of the Association.

ARTICLE VII
Board of Directors

The Board of Directors shall be the governing body of the U.P. Alumni Association, Inc. It shall be composed of twenty-three (23) members elected at large from the various degree granting units of the University. These units shall be represented in the Board in accordance with an apportionment to be made by the Board, not oftener than one every five years, based on the number of graduates of the respective units. Two or more units may be grouped together for the purpose of electing a representative. Only regular members of the Association shall be qualified to serve as members of the Board of Directors.

The members of the Board of Directors shall hold office for a term of three years and until their successors shall have been duly elected and qualified. However, no member of the Association shall be nominated and elected as a director for more than two consecutive terms.

The following are ex-officio members of the Board of Directors of the Association:

1. President of the University
   
2. Immediate Past UPAA President
   
3. Director of Alumni Relations
   
4. Presidents or heads of different alumni association chapters

The Board of Directors shall hold regular meetings once every month, and shall convene at such special meetings as may be called by the President or upon written request of at least three members of the Board.

ARTICLE VIII
Officers

The Association shall have the following officers who shall be elected by the Board of Directors from among themselves:

• President
• First Vice-President
• Second Vice-President
• Third Vice-President
• Secretary
• Assistant Secretary
• Treasurer
• Assistant Treasurer
• Public Relations Officer

The Board of Directors may designate the Executive Secretary and elect such other officers as the Board may from time to time deem necessary for the proper working of the Association.

ARTICLE IX
Executive Committee

During the interim between the meetings of the Board of Directors, an Executive Committee, comprised of the officers of the Board of Directors of the Association, and such other officers as provided herein by the By-Laws of the Association, shall be empowered to transact business for the Association.

ARTICLE X
Duties of Officers

The President shall have the following functions and duties:

1. To act as the Executive Officer of the Association, and as such shall have active executive management of the operations of the Association, subject, however, to the approval of the Board of Directors;
2. To act as the official spokesperson of the Association;
3. To call meetings of the Board of Directors, the Executive Committee, the U.P. Alumni Council, the Committee on U.P. Alumni Awards and of the general membership of the Association, and shall preside over such meetings;
4. To perform all duties inherent to the Office and such other duties as, from time to time, may be assigned by the Board of Directors.

The First Vice-President shall assume the duties of the President in case of the latter's absence, temporary or permanent incapacity or permanent vacancy in the office of the President arising from death, resignation, expulsion, or any other cause.

The Second Vice-President shall assume the duties of the First Vice-President and, in the proper case, of the President, in case of the latter's absence, temporary or permanent incapacity or when a permanent vacancy occurs in the office of the latter.

The Third Vice-President shall assume the duties of the Second Vice-President and the First Vice-President, in their absence, and in the proper case, of the President, in case of the latter's absence, temporary or permanent incapacity or when a permanent vacancy occurs in the office of the latter.

The Secretary shall keep all records of the proceedings of the meetings of the Board of Directors, the Executive Committee, the U.P.Alumni Council, the Committee on UP Alumni Awards, as well as the general membership of the Association and shall discharge all other functions inherent to the position.

The Assistant Secretary shall assist the Secretary in the performance of the above functions. In the event of the absence of the Secretary, the Assistant Secretary shall assume the duties of the Secretary.

The Treasurer shall have the following duties:

1. To keep safely all monies and other properties of the Association;
2. To collect all dues from the members of the Association;
3. To submit an annual statement of income and expenditures at the annual meeting of the general membership of the Association;
4. To submit such financial statements as may be required by the Board of Directors from time to time;
5. To discharge all other functions inherent to the position.

The Assistant Treasurer shall assist the Treasurer in the performance of the above functions. In the event of the absence of the Treasurer, the Assistant Treasurer shall assume the duties of the Treasurer.

The Public Relations Officer shall have the following functions and duties:

1. To assist in preparing all statements, news stories/articles for all press releases on all activities, projects of the UPAA;
2. To take charge of giving the press releases to all media outlets for information/publicity purposes;
3. To arrange for any and/or all press conferences for TV and radio coverage of any and/or all major, significant events, activities of the UPAA.
4. To coordinate with all media outlets on matters relating to the UPAA and its activities.

The Executive Secretary shall be responsible for carrying on the official correspondence of the Association and maintaining the membership mailing list. He serves as a bridge between the old and new administration. He is an ex-officio member of the Executive Committee.

ARTICLE XI
Elections Committee

There shall be an Elections Committee which shall be responsible for the conduct of the elections of members of the Board of Directors. The Committee shall be composed of three members to be appointed by the Board of Directors.

The Elections Committee shall be the sole judge of all contests relating to the elections, returns and qualifications of members of the Board of Directors. It shall adopt such rules and regulations as may be necessary for the discharge of its functions.

ARTICLE XII
Employees

The Board of Directors shall have the power to appoint employees of the Association, fix their compensations and other conditions of employment, and take disciplinary action against them.

ARTICLE XIII
Chapters

Chapters of the Association may be organized in different places in the Philippines or in other countries. Such chapters shall have the same types of members as provided in Article IV, a and b, of these By-Laws. Once recognized by the Board of Directors, such chapters may use the name "University of the Philippines Alumni Association" provided that the specific place and/or office wherein a particular chapter is organized is stated after said name.

ARTICLE XIV
U.P. Alumni Council

The U.P. Alumni Council shall be an advisory body to the U.P. Alumni Association. It shall be composed of Alumni who are members of the Board of Directors, all past presidents of the Alumni Association, the distinguished alumni, the officers of the different alumni chapters, the past and present members of the Board of Regents, the UP President, Vice Presidents, University Secretary, Chancellors, Vice-Chancellors, Registrars, the Deans and Directors of the different colleges, schools, and institutes, the Director of Alumni Relations, and other persons who may be designated by Resolution of the Board of Directors.

The U.P. Alumni Council may meet at such time and place as shall be decided by the Board of Directors of the U.P. Alumni Association from time to time.

ARTICLE XV
Amendments

The Board of Directors, by a majority vote thereof, at a regular or special meeting duly called for the purpose, may amend or repeal these By-Laws or adopt new By-Laws.

For more inquiries, please e-mail the UP Alumni Association.